Gana Pay – Gana Pay

Required Documentation for Service Initiation:

Please gather the necessary documentation for Gana Pay prior to the commencement of services. We recommend beginning the collection of these documents to be submitted concurrently with your PEO Employer Kit to ensure a timely and efficient start to our partnership.

Current Payroll Register - Include job titles and departments to ensure continuity and accuracy in payroll processing.
Employee Direct Deposit Information - Such as a voided check or bank statement for setting up payroll processing (Your employees will provide this during their Electronic Employee Onboarding Process).
Current Employee Garnishments and/or Child Support Orders - To ensure compliance with legal withholding requirements from the start.
SUTA Number also known as Reemployment Tax Account Number.
3 Months Full Bank Statements - To verify financial stability and cash flow.
Certificate of Insurance - Listing Gana Pay LLC as additional insured for General Liability and Commercial Auto (If Applicable), ensuring all contractual insurance requirements are met.
Current Employee Handbook - To review current HR policies and integrate with Gana Pay’s standards.
Current Safety Handbook - Critical for assessing risk management practices and integrating safety protocols.
Retirement Plan Documents and IRS Letter of Determination (If Applicable)

Gana Pay efficiently manages garnishment processing by adhering to federal and state allowances. The associated fees are deducted from employee wages via payroll, but this occurs only after receiving court approval.

Payments are disbursed to the designated court or payee either by mail or electronically, typically one day after payday. Please ensure that your employees are informed of this procedure.

Direct Deposit is offered where state laws allow it. Direct deposit information must be accurate. Pay cards can be provided to your employees when requested should they not wish to use direct deposit into a bank account.

Before Gana Pay can commence services, your company must list Gana Pay LLC as an additional insured on your General & Professional Liability and Auto Liability insurance policies.

You are required to provide a copy of your insurance coverage that aligns with the stipulations outlined in our Service Agreement and is authorized to operate in every state where you conduct business.

Services and coverage provided by Gana Pay will only commence upon receipt and verification of your insurer's certificate. Payroll processing will be on hold until we have this certificate on file.

WORKERS’ COMPENSATION

certs@gana-pay.com

Insurance Requirements for General & Professional Liability and Commercial Auto

Please direct all requests for workers' compensation certificates to Gana Pay. Ensure you include the recipient's / certificate holder’s name, address and email address with each request.

4475 US HWY 1 S Unit #301 ~ St Augustine, FL 32086
904-587-4459 (P)

Legal Company Name:

Company Type:

Other

FEIN

Federal Contractor with 50 or more employees:

Yes No

Authorized Signer:

Title:

Authorized Signer’s Email:

Owners

1 2 3 4

Name:

Title:

Percentage of Ownership:

Phone:

Cell:

Name:

Title:

Percentage of Ownership:

Phone:

Cell:

Name:

Title:

Percentage of Ownership:

Phone:

Cell:

Name:

Title:

Percentage of Ownership:

Phone:

Cell:

Submission Method

Mobile App Auto Pay Time Clock Kiosk with biometric finger scan or facial recognition camera

Payment Funding Method:

WIRE ACH (Requires Form & Approval)

Employee Funding Method:

LIVE CHECKS ALLOWED DIRECT DEPOSIT PAY CARD

Is Per Diem paid?

Yes No

How is it Paid:

Proof of per diem required

Do You have Certified Payroll?

Yes No

Print or Type name of Authorized Representative:

Signature of Authorized Representative of new client:

Date:

PAYROLL

Main Contact Name:

Phone Number 1:

E-mail:

Phone Number 2:

Confidentiality - be specific as to who we may contact regarding payroll data, and who we may not contact:

Yes, you MAY contact:

Other special instructions for our Payroll Department

WORKERS' COMPENSATION

Main Contact Name:

Phone Number 1:

E-mail:

Phone Number 2:

Other special instructions for our Payroll Department

HUMAN RESOURCES

Main Contact Name:

Phone Number 1:

E-mail:

Other special instructions for our Payroll Department

BENEFITS

Main Contact Name:

Phone Number 1:

E-mail:

Phone Number 2:

Other special instructions for our Payroll Department

SAFETY & RISK MANAGEMENT

Main Contact Name:

Phone Number 1:

E-mail:

Phone Number 2:

Other special instructions for our Payroll Department

ACCOUNTING

- Include needed reports

Main Contact Name:

Phone Number 1:

E-mail:

Phone Number 2:

401(k) - be specific - provide a specific format if needed including report frequency. Note: At year end we provide a comprehensive report for your 401(k) filing

Other special instructions for our Payroll Department

LOCATION INFORMATION – For EACH location, terminal, office drop yard, etc. complete the following form

MAILING ADDRESS

Street Address or PO Box:

City:

State:

Zip:

PHYSICAL ADDRESS if different from Mailing Address above

Street Address or PO Box:

City:

State:

Zip:

PHONE NUMBER

Main:

Secondary:

Cell:

LOCATION TAX INFORMATION

SUTA Account Number:

SUTA Experience Rating:

City Name:

City Tax:

Is your Location inside City limits?

Yes No

County Name:

County Tax:

Are there any other taxes we need to be aware of?

*Only applicable for clients registered in states other than Florida

***PLEASE COMPLETE THIS FORM FOR EACH LOCATION**

HUMAN RESOURCES AND BENEFITS

Do you have a retirement plan? If yes, what type?

Yes No

Please specify:

401(k) Simple 401(K) Simple IRA Other

Are you interested in offering The Gana Pay PEP401(K) Plan

Yes No

Do you have a PTO plan?

Yes No

If yes, what type?

Vacation Sick PTO

Please submit a copy of your PTO agreement to us if you want it tracked through payroll.

Does your state have a mandated sick policy?

Yes No

Do you currently offer any of the following benefits:

Yes No

Health Insurance Benefits - Provider Name & Renewal Date

Is there an employee deduction?

Yes No

Dental Insurance Benefits - Provider Name & Renewal Date

Is there an employee deduction?

Yes No

Life Insurance Benefits - Provider Name & Renewal Date

Is there an employee deduction?

Yes No

Supplemental Insurance Benefits - Provider Name & Renewal Date

Is there an employee deduction?

Yes No

Are any of the above benefits considered pretax deductions (Section 125)?
If Yes Please provide a copy of your Plan Documents along with the IRS Letter of Determination for the plan before services commence. Absence of these documents will prevent us from processing deductions on a pre-tax basis.

Yes No

Are you interested in any of The Gana Pay benefit programs?

Yes No

Which programs?

Health Insurance Dental Insurance Vision Insurance Life Insurance Supplemental Insurance

Do you have any employees with garnishments or child support orders?

Yes No

Do you provide an Employee Handbook to all employees?

Yes No

Do you provide a Safety Handbook to all employees?

Yes No

Do you have any employees out on workers’ compensation?

Yes No

Do you have any employees on FMLA?

Yes No

Do you have any employees on COBRA?

Yes No

Do you run background applications other than DOT required Motor Vehicle Verification of employment?

Yes No

Do you handle your DOT driver file compliance in-house or use an outside company to audit your files?

In-House Outside Company

Name of Company:

Who handles your DOT drug and alcohol testing and random program?

In-House Outside Company

Name of Company:

Are you in a consortium or your own random pool?

Consortium Own Random Pool

What payroll software do you use?

Do you have a support contract and contact?

Yes No

Contact Name:

Phone:

Email Address:

Do you have the ability to export data to text or CSV with your current system?

Yes No

Is your IT support in-house or do you use an outside consultant?

In-House Outside Consultant

Contact Name:

Phone:

Email Address:

Your employees will have 24-hour online access to their employee self-service portal. Please provide the contact information for the person who will help facilitate setup during the onboarding process:

Contact Name:

Phone:

Email Address:

Please select Additional Services Requested

Basic Background Checks Drug Testing Time & Attendance Mobile App Time & Attendance Time Clock Kiosk with Biometric Finger Scan Attachment Time & Attendance Time Clock Kiosk with Facial Recognition Camera Attachment E-Verify

NOTES

NEW CLIENT PRE-ONBOARDING KIT

Required Documentation for Service Initiation:

WORKERS’ COMPENSATION

PAYROLL

WORKERS' COMPENSATION

HUMAN RESOURCES

BENEFITS

SAFETY & RISK MANAGEMENT

ACCOUNTING

*Only applicable for clients registered in states other than Florida

HUMAN RESOURCES AND BENEFITS

Feedback

NEW CLIENT PRE-ONBOARDING KIT

Required Documentation for Service Initiation:

WORKERS’ COMPENSATION

PAYROLL

WORKERS' COMPENSATION

HUMAN RESOURCES

BENEFITS

SAFETY & RISK MANAGEMENT

ACCOUNTING

*Only applicable for clients registered in states other than Florida

HUMAN RESOURCES AND BENEFITS

Feedback

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